Virtual board and remote work meeting seem to be here for the long haul, because the pandemic has forced companies to adjust to new working practices. The flexibility of a virtual meeting allows for attendees to attend without having to take into account the travel restrictions or quarantine period and also reduces the cost of hotels and flights.

Online meetings are simple to set up and they’ve become more common among mission-driven organizations that are looking to maintain their communication despite the COVID-19 crisis. It is important to be aware of the potential hazards of online meetings to avoid them and make your online board meetings as effective as they can be.

The most important aspect to consider is the software platform you choose for your virtual or hybrid board meetings. Choose a platform that has a Waiting Room function to safeguard your meeting from unauthorized attendees and only allow attendees who are invited by the meeting’s co-host or host. You should then provide training for your board members to help them become familiar with the technology, and also learn how to use it correctly.

Encourage your board members to use a headset or a speakerphone for the duration of the meeting. They should also tidy their home office so that it appears camera-ready, free from personal photographs and other distractions. Remind them to sit on a chair, not on their couch or bed. This will help them appear more professional and presentable throughout the meeting. Finally, encourage them to speak up at the beginning of the meeting so that everyone can be able to hear them and begin the meeting on a positive note.

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