Online board meetings are now a reality for many organizations, and for good reason. They can be time-saving and cost-effective as well as allowing for a greater diversity of perspectives on the decisions. However, there are a few difficulties associated with virtual meetings etiquette that can derail the pace of discussions and reduce productivity.

Engaging participants from remote locations is the key to a successful meeting. Video can be used to introduce participants from remote locations and to encourage them to be in contact with their webcams. Encourage participation by asking participants to raise their hands when asked for feedback or questions. Also remind them to turn off themselves when not speaking to block background noises such as pets and kids. Set up a time limit for speaking to avoid one person dominating the discussion and discourage boredom. You can do this by putting the timeframes in your agenda or appointing a person to be the timekeeper.

Make sure that your board members are prepared for the meeting ahead of time by providing them with an agenda and the list of things they’ll need to discuss during the meeting. This will ensure that your board members arrive prepared and are able to make good decisions. The board members should be encouraged to concentrate on the discussion and avoid tangential discussions that may not advance the agenda. It’s also a good idea to record minutes of the meeting so that you can preserve the discussion and provide a valuable resource for reviewing the meeting in the future. Additionally, coordinating and distributing follow-up tasks for participants following the meeting can help ensure that all issues are resolved in a timely manner and that no deadlines are missed.

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