The ideal documents management software will have a variety of features that increase business efficiency and productivity. The software should be easy to use and allow users to navigate it without requiring extensive training.

A good document management software will help businesses organize their folders and files using indexing and consistent names conventions. This makes it easier to find files when needed and reduces the chance of errors by employees who name files in an inconsistent manner. Furthermore, it should allow for an extensive search feature that allows users to find files using keywords or file type, metadata or full-text text content within a document. A good document management system will also allow for version control and allow users to monitor the changes made to a document and revert data-driven strategies for successful M&A activities back to earlier versions.

Other important aspects to consider when choosing the best document management software include the capability to create approval workflows, which ensure that documents are reviewed and signed by the appropriate persons prior to being filed or distributed. The software should be mobile compatible that allows employees to access documents from any device.

In the end, it is worth considering the price of the software. The most expensive solutions for managing documents are usually those that have the most sophisticated features, such as workflow automation or tasks management capabilities. However, it is possible to find a less expensive document management solution that has high-quality features. OnlyOffice DocSpace, for example is a free solution that can be accessed from any device.