If done correctly Board meetings are a great opportunity to use the collective intelligence of Important People to address key issues for your company and make crucial decisions. They can determine the direction of your company and guide it through rough waters, and then into calmer waters. You must ensure that each meeting is productive by making sure that you take decisions on the most appropriate topics and engage everyone in your group.

The chair should verify that a quorum is present prior to the beginning of the meeting. This can be done through rolling call or by asking everyone to raise their hands. The chair should summarize the key issues of the discussion and provide a brief synopsis of the meeting’s purpose. The chair should also ensure that any new items added to the agenda are given enough time to be discussed before they are considered for voting.

It is important to review all relevant reports and documents before making any decisions or deliberations. Financial statements and progress reports for initiatives or projects, and surveys of customer feedback are all included. This information should be collected and sent to each member prior of the board meeting so that they can absorb the information prior to the discussion.

It is essential that your board members can participate in honest, open discussions. This can be accomplished by establishing a culture of respect, encouraging quieter members to speak up and encouraging them to challenge traditional ideas in a respectful manner. It is also crucial that your meetings are well organised with regular breaks as well as refreshments to keep everyone focused and energized.

https://fastestrouters.com/how-to-chair-a-board-meeting-script/