The minutes of board meetings are an important part of governance. They serve as an archive of the discussions and decisions made, but they also act as a legal document in the case of litigation. It http://www.aboutboardroom.com/what-is-meeting-management-software/ is crucial to ensure that you have the minutes correct. A poorly written set can create gaps that could result in liability. The good part is that a clear, concise, and accurate body section can be easy to produce with the right tools and processes.
In general your minutes should not be a source of opinions or interpretations regarding the events that took place. Include all important decisions and actions, as in addition to any agreed-upon follow-up tasks. In addition, you should include all details of attendance as well as a list of non-voting attendees like consultants or guests, in your board minutes. This includes whether they are attending in person, by phone, or via online.
Be sure to include a description of the time, date, and location of the meeting. It’s beneficial to include the type of meeting, too–whether it’s a regular, annual or special board meeting. You should also indicate the quorum present as well as any details regarding how the meeting was held and the time it was called. You do not have to note whether a person voted for or against a specific motion. However, it is important to keep track of the vote and its outcome. In certain instances the board may be required to discuss sensitive or personal issues in closed sessions. These discussions will be recorded.
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